Commitment: 3 months and an opprotunity to become a full board member.
Location: Remote
About AEMO:
Aspiring Emergency Managers Online (AEMO) is a 501(c)(3) nonprofit organization dedicated to supporting and educating individuals pursuing careers in emergency management. Through a dynamic network, AEMO provides resources, mentorship, and opportunities to help aspiring professionals thrive in the field.
Role Overview:
AEMO is seeking a dedicated and detail-oriented leader to serve as our Interim Board Secretary. In this volunteer role, you’ll play a key part in supporting AEMO’s governance by maintaining accurate records, preparing meeting agendas and minutes, and assisting with organizational communication. The Board Secretary helps ensure transparency, accountability, and smooth operations for our nonprofit as we continue to serve and empower our community of over 4,500 members.
Responsibilities:
- Assures that an agenda has been prepared by the board chair and/or CEO and that the agenda is distributed in advance of the meeting
- Oversees the distribution of background information for agenda items to be discussed
- Prepares the official minutes of the meeting and records motions, discussions, votes, and decisions
- Prepares and provides the previous meeting’s written minutes to board members before the next meeting and records any changes or corrections
- Assures documents (bylaws, Form-990, roaster of board members) are accessible to members
- Schedules and notifies board members of upcoming meetings
- Holds members accountable for their tasks
Qualifications:
- Highly organized to manage board documents, schedules, and meeting logistics effectively
- Strong attention to detail to ensure accuracy in meeting minutes, official documents, and records to maintain compliance and transparency
- Clear and effective communication skills
- Strong understanding of relevant laws and regulations governing non-profit organizations
- Ethical integrity
- Ability to prioritize tasks, manage deadlines, and handle multiple responsibilities
- Strong interpersonal skills
- Flexible and adaptable to changing priorities and situations
- Proficient with office software, such as Google Docs, Microsoft Word, Excel, Zoom/MS Teams, etc.)
- Strong problem-solving skills
- Committed to the mission of AEMO
Benefits:
- Gain exposure as a published writer in a professional nonprofit network.
- Build your portfolio with content that showcases your expertise and passion.
- Connect with a community of like-minded professionals and thought leaders.
- Enhance your understanding of the emergency management field.
How to Apply:
Submit a brief cover letter outlining your interest in the role, along with a writing sample, to contact@aemo.info with the subject line "Board Secretary".
Let’s inspire and support the next generation of emergency managers together!
